Solutions for Healthcare, Medical & Pharma

Healthcare Event Software Where Attendance Is a Compliance Record

In medical education, attendance data isn't a nice-to-have — it's the credit record. Expo Pass powers CME/CEU conferences, hospital symposiums, and pharma-sponsored programs with timestamped session tracking and credentialed check-in. Teams at institutions like Cedars-Sinai and Mount Sinai run their events on Expo Pass.

Illustration of clinicians with badges attending a healthcare conference session

CME and CEU Tracking, Documented Automatically

Accredited medical education demands defensible attendance records. QR scanning at every session door builds timestamped, per-clinician logs — entry, exit, and duration — that export directly into credit reporting.

  • Timestamped in/out session scanning per attendee
  • Duration verification for credit-hour requirements
  • Per-clinician credit reports ready for accrediting bodies
  • No sign-in sheets — and no post-conference transcription
Expo Pass session attendance analytics used for CME and CEU documentation

Credentialed Registration and Check-In

Physicians, nurses, residents, industry representatives, and exhibitors each need distinct handling — different pricing, different sessions, visibly different badges. Registration types and badge designs keep credentials clear across the venue.

  • Registration types by credential — MD, RN, resident, industry, exhibitor
  • License and NPI fields collected at registration where required
  • Distinct badge designs so credentials read at a glance
  • Session access control for restricted or ticketed content

Professional Experience for a Demanding Audience

Clinicians give up patient hours to attend — the event should respect their time. Fast badge printing, a mobile agenda with room maps, and push updates when schedules shift keep the day efficient from arrival to final session.

  • Check-in in seconds with on-demand badge printing
  • Mobile agenda with maps, speaker bios, and personal schedules
  • Real-time notifications for room and schedule changes
  • Exhibitor lead retrieval for medical device and pharma booths
Resources

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FAQs

How does Expo Pass document CME attendance?

Clinicians scan into and out of each session, creating timestamped per-attendee logs that verify both presence and duration. After the event, you export per-clinician reports formatted for your credit reporting workflow — a defensible record with zero manual transcription.

Can we collect license numbers or NPI at registration?

Yes — registration forms are fully customizable, so license numbers, NPI, specialty, and institution can be required fields, validated at sign-up and attached to the attendee's record throughout the event.

Can industry representatives be visibly distinguished from clinicians?

Yes. Each registration type gets its own badge design, so industry, exhibitor, and clinician badges are visually distinct at a glance — a common compliance requirement at medical meetings.

Does Expo Pass work for pharma-sponsored programs?

Yes — sponsored symposiums and dinner programs use the same registration, check-in, and attendance tracking, giving sponsors verifiable engagement records for their own reporting obligations.

Can exhibitors at medical conferences capture leads?

Yes — medical device and pharma exhibitors scan attendee badges with the mobile app, qualify conversations, and export their lists immediately, subject to the data-sharing rules you configure for your event.

Ready for Audit-Proof Attendance?

Tell us about your medical conference or CME program and we'll set up session tracking your accreditor will love.

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