Fundraiser & Gala Solutions

Gala Check-In Software Your Donors Will Notice (In a Good Way)

Your donors chose to spend the evening with you — the welcome should show it. Expo Pass replaces the will-call table scramble with elegant kiosk check-in, instant name badges, and guest data your development team can actually use the next morning.

Get Started Talk to Sales

Illustration of gala guests in formal wear arriving at an elegant check-in kiosk

An Arrival Worthy of the Evening

Nothing deflates a black-tie evening like a 20-minute line at a folding table. With Expo Pass, guests check in by name in seconds, see their table assignment, and walk in with a crisp printed badge — while your volunteers greet people instead of shuffling paper.

Fast name-search check-in at elegant iPad kiosks
Table assignments surfaced at check-in — no separate seating chart table
Plus-one and guest handling without database gymnastics
Late RSVPs and door sales processed on the spot, payments included

Expo Pass kiosk check-in printing a guest name badge on demand

Ticketing and RSVPs Without Spreadsheets

Sponsor tables, individual seats, patron levels, comp tickets — benefit events have famously messy guest math. Expo Pass registration keeps every ticket type, sponsor block, and dietary note in one place, synced automatically to check-in.

Ticket tiers and sponsor tables with their own pricing and seat counts
Custom questions for meal choices, accessibility, and recognition preferences
Online payments and instant refunds through the platform
Real-time RSVP dashboards as the event approaches

Data Your Development Team Will Thank You For

Who actually attended? Which sponsors filled their tables? Who walked in unexpectedly? Accurate attendance data flows straight into your post-event export — ready for donor CRM updates and next-year outreach while the momentum is fresh.

Accurate attendance records — invited vs. arrived, by ticket type
CSV exports ready for your donor database
Turnout reporting for the board and event committee

FAQs

How does check-in work at a gala or benefit dinner?

Guests give their name at an iPad kiosk (or a volunteer looks them up), their entry is confirmed in seconds, and a printed name badge — with table assignment if you use them — is in their hand before they reach the cocktail hour. Walk-ups and late RSVPs are handled at the same kiosk.

Can Expo Pass handle sponsor tables and plus-ones?

Yes. Sponsor tables register as blocks with named or TBD guests, plus-ones attach to their host's record, and everyone appears correctly on the check-in list — no morning-of spreadsheet reconciliation.

Can we sell tickets and collect donations during registration?

You can sell ticket tiers, patron packages, and sponsor tables directly through registration with payment processing built in. Many organizations pair Expo Pass registration with their existing donation platform for additional giving.

Do formal events really use badges?

Many do — a tasteful name badge helps guests, board members, and staff connect confidently. If badges aren't right for your evening, kiosk check-in alone still gives you the fast arrival experience and accurate attendance data.

What attendance data do we get after the event?

A complete record of who registered, who attended, when they arrived, and what ticket type they held — exportable to CSV for your donor CRM the same night.

More ways to Expo Pass

Event Registration Software

Success starts with seamless registration.

Check-in & On-site Badge Printing

Check out how to check-in. (Hint: it's easy)

Attendance Tracking

Turn attendance data into action.

Ready to Elevate the Arrival Experience?

Tell us about your gala or benefit and we'll design a check-in experience that treats every donor like the VIP they are.

Get started now