Solutions for Education & Universities

Campus Event Software for Every Department That Hosts

A university is dozens of event organizers wearing one logo. Career centers, admissions, alumni relations, athletics, and academic departments all host — and Expo Pass powers them with fast check-in, on-demand badges, and real attendance data. Teams at institutions like Stanford and Texas Tech run their events on Expo Pass.

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Illustration of students checking in at kiosks outside a campus building

Career Fairs and Employer Events

Career centers run some of the highest-stakes events on campus. Student pre-registration with QR entry, heavy walk-in support, and employer badge scanning turn the semester career fair from a logistics scramble into a data-rich recruiting event.

Student pre-registration with QR-code fast entry
Walk-in kiosks for the students who decide that morning
Employer candidate capture via badge scanning
Turnout reports for employers and administration

Employers capturing candidate details with the Expo Pass app at a campus career fair

Orientations, Open Houses, and Admissions Events

First impressions recruit students, too. Family-friendly registration, fast name badges, and session tracking across campus tours and info sessions show prospective students an institution that has its act together.

Family and group registration for visit days
Session scanning across tours, panels, and info sessions
Real-time attendance visibility for event staff
Post-event data for admissions funnel analysis

Alumni Events and Academic Conferences

Reunion weekends, donor receptions, and faculty-hosted academic conferences all benefit from the same stack: polished check-in, professional badges, and attendance records that flow back to advancement and department systems.

Elegant check-in for alumni and donor receptions
Full conference tooling — sessions, CE tracking, mobile agenda — for academic meetings
Attendance exports for advancement CRMs

FAQs

Which campus events does Expo Pass work best for?

Career fairs, orientations and admissions events, alumni receptions, academic conferences, and department symposiums are the most common. The same platform scales from a 50-person reception to a campus-wide fair with thousands of students.

How do students check in at a career fair?

Pre-registered students scan the QR code from their confirmation email; walk-ins register at an iPad kiosk in under a minute. Either way they get a printed name badge and employers get scannable candidate records.

Can employers capture student information at our fairs?

Yes — employers scan student badges with the Expo Pass app on their own phones, add notes and ratings, and export their candidate lists right after the event. It's a major selling point when recruiting employers to attend.

Can multiple departments share the platform?

Yes — many universities start with one department (often the career center) and expand as other offices see the events run. Each event is managed separately while the institution benefits from one consistent tool.

Does Expo Pass support academic conferences with CE requirements?

Yes — timestamped session scanning and per-attendee reports support CE/CEU documentation for professional and medical education programs hosted on campus.

More ways to Expo Pass

Event Registration Software

Success starts with seamless registration.

Check-in & On-site Badge Printing

Check out how to check-in. (Hint: it's easy)

Lead Capture Software

Lead retrieval software that's a snap.

Ready to Upgrade Campus Events?

Tell us which events your department hosts and we'll show you how fast check-in and clean data change the whole experience.

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