Convention & Annual Meeting Solutions

Convention Software for Your Biggest Week of the Year

The annual meeting is the flagship — the week the whole organization is judged by. Expo Pass powers member registration with validation, high-volume on-demand badging, business-session credentialing, and the reporting your leadership reviews when it's over.

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Illustration of a large convention hall with multiple check-in kiosks and crowds of attendees

Registration for Members, Delegates, and Guests

Annual meetings juggle member tiers, delegates, chapters, exhibitors, and guests — each with their own pricing and access. Expo Pass validates membership at sign-up and gives every audience its own clean path.

Membership validation built into registration
Delegate, member, and guest registration types with distinct pricing
Chapter and group registration support
Early-bird windows and promo codes for membership drives

Expo Pass registration and on-site badge printing at convention scale

Badging at Convention Scale

Thousands of members arriving across a weekend, each expecting their credentials fast. On-demand printing eliminates badge-box logistics, and distinct designs for delegates, members, and guests make credentials readable at a glance.

High-volume on-demand badge printing across multiple kiosks
Distinct badge designs for delegates, officers, members, and guests
Reprints and registration changes handled in seconds
Sponsor placements on badges and kiosk screens

Credentialed Sessions and Real Counts

Business meetings, voting sessions, and ticketed functions need access control; boards and committees need accurate counts. Badge-type scanning covers both — who may enter, and exactly how many did.

Access control by badge type for business and voting sessions
Verified headcounts for quorum and function planning
Session and function attendance reports for leadership
Real-time dashboards throughout the convention

Resources

FAQs

Can Expo Pass validate membership during convention registration?

Yes — membership status can be validated at sign-up, so member pricing, delegate credentials, and restricted registration types are enforced automatically instead of audited manually afterward.

How do you handle credential differences — delegates vs. members vs. guests?

Each audience gets its own registration type and badge design, and badge types control access to business sessions, voting floors, and ticketed functions. A scan at the door confirms eligibility.

Can we get an accurate headcount for our business meeting?

Yes — scanned entry gives you a verified, timestamped headcount, useful for quorum verification and for planning next year's room sets and catering.

How many check-in kiosks does a convention need?

It depends on your peak arrival window. We help you model expected traffic and size the kit — kiosks, printers, and routers — so the registration lobby clears quickly even at opening.

Does attendee data carry over year to year?

Your registration and attendance data exports cleanly after each event, so year-over-year comparisons and re-invitation lists are straightforward for your team.

More ways to Expo Pass

Event Registration Software

Success starts with seamless registration.

Check-in & On-site Badge Printing

Check out how to check-in. (Hint: it's easy)

Attendance Tracking

Turn attendance data into action.

Ready for Your Best Annual Meeting Yet?

Tell us about your convention and we'll plan registration, badging, and session credentialing for your biggest week of the year.

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