On-Site Badge Printing & Event Check-In Software

Simplify your event check-in
with on-site badge printing.

Make a great first impression with seamless on-demand badge printing, stress-free check-in, effortless registration, and powerful event management tools.

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On-site, done right.

“Expo Pass is the most user-friendly and intuitive event management platform we have used. It is robust yet approachable.“

– Chris T., CEO

On-site Badge Printing & Event Software Trusted by 500+ Organizations

Tap, print, go!
Your badge is ready.

Say goodbye to long check-in lines and badge sorting headaches with quick on-site badge printing and event management software that simplifies every step of conference planning from registration to post-event analytics.

Custom Badges
Badge Designer
On-site Badge Printing
iPad Check-in Kiosks
Registration Software
Attendee Management
Real-time Analytics

Custom Event Badges

Your badge. Your way.
No delay.

NFull-color premium custom event badges to match your brand
NSingle or double-sided badges to fit your event needs
N4x6 or 4x3 badges, the choice is yours
NSingle, double, or no-notch badge options
NUtilize QR codes for easy badge scanning
NAccessorize with custom logo lanyards, badge holders, and more!

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Onsite Event Badges - High Quality Eco-Friendly from Expo Pass

Event Badge Designer

Design the perfect badge for your event.

NDrag-and-drop interface makes it easy to create designs that match your brand
NUpload individual designs elements or finised badge designs with ease
NCustomize fields and attendee badge data
NCreate multiple badge designs for different registration types
NSeamless QR code design integration
NPreview your badge designs with real attendee data

On-site Badge Printing

Swift check-in with
on-demand badges.

NOn-demand printed badges means everyone gets the right badge right away.
NFast badge printing means even faster check-ins for attendees
NDirect thermal printing on-site means no ink, no mess
NNo pre-sorting and badge shuffling reduces on-site staffing needs
NEasily reprint lost badges or changes in registration info

On-site Badge Printing iPad kiosk and Zebra printer, attendee checking in and staff

Expo Pass on-site check-in iPad kiosks for badge printing

On-site Check-in Kiosks

Check out
how you check-in.

NCustomize your check-in screen or use one of our templates
NFeature your event branding and sponsors
NAttendees can search by name or scan QR code to check-in
NCheck and make changes to registration data on-site
NCapture event day on-site registrations
NCollect credit card payments and registration level changes
NEncased iPads for a premium check-in experience

Event Registration Software

Ready to register?
We make it seamless.

NAccept registrations and credit card payments on-site
NCollect better data with custom questions
NHandle late and on-site registrations with ease
NUse our premade forms or bring your own
NReal-time data and analytics at your fingertips

Expo Pass Registration Software with On-site Payments

Attendee Management

Effortless attendance tracking
and session management.

NDetailed attendee information by session including timestamps
NAccess control and sessions by badge type
NQR code scanning for accurate tracking data
NPerfect for CE and CEU credit compliance
NView and manage attendees and sessions with ease

Real-time Analytics

Advanced platform
analytics tools.

NIntuitive analytics dashboard and reporting tools
NAccurate session attendance data
NReal-time session capacity management
NStreamline CE and CEU capture data and reports

Person at iPad check-in kiosk and attendance analytics dashboard screen

From our shelves to your event.

100 or 10,000 Attendees – We Got You Covered

We’re based right here in Illinois where we print your badge designs, pack, and ship everything you need direct from our warehouse to your event.

Forget the Vendor Juggling Act

We’re your all-in-one solution for on-site badge printing. No more endless calls and emails to coordinate with different companies. We handle everything – software, hardware, badges, shipped straight to your event.

Easy-Setup On-demand Badge Printing Kits

Our all-in-one badge printing kits are plug-and-play so you can set them up fast on-site. No more worries about incompatible third-party equipment that doesn’t work when you actually get to your event.

Dedicated Support When You Need It

Our knowledgeable in-house support team is ready to answer any questions or help guide you through every stage of your event. Just reach out! We also have a robust Help Center full of easy-to-follow instructions and videos.

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What Expo Pass customers have to say.

“Expo Pass has been a game-changer for our events! The streamlined check-in process has been a breath of fresh air, and our attendees have raved about how quick and easy it is.”
– Jamie B., VP

“Our attendees were impressed by the fact they could print their badges onsite. No need to have hundreds of plastic badges on large tables. We used 3 iPads and 2 printers and it looked really nice and professional.”
– Francois F., Head of Global Events

“Equipment was so easy to install… Attendees loved the badges and quick registration process. Will definitely be using them for future events!”
– Madison C, Event Manager

Why On-site Badge Printing Is Perfect for
Trade Shows, Conferences, and Events

On‑demand Badges

Instantly print badges at check-in. Eliminate the headaches of pre-event sorting and shuffling.

Faster Check-ins

Reduce lines and keep attendees happy with smooth and efficient check-ins.

Accurate Attendee Data

Capture real-time attendee metrics and insights to optimize your event.

Save Time & Money

Less pre-event prep frees up staff to focus on other areas. Reduce waste and allow for easy info changes.

Event Branding & Sponsorship

Boost brand visibility with fully customized badges and premium sponsor opportunities.

FAQs

How does on-site badge printing and event check in work?

On-site badge printing and check-in software streamlines your event check-in and registration, allowing attendees to check in at iPad kiosks, register on site, and even check and change their registration info if needed. Then with just a tap, they can print their event badge instantly on-demand. And because our printers use thermal technology, there’s no ink and no mess.

What Equipment Do I Need For On-site Badge Printing?

Our all-in-one badge printing kits come with everything you need to setup on-demand badges at your event, including iPad kiosks, Zebra printers, and network redundant routers. Expo Pass is the only on-site badge printing provider that fully owns the badge experience – from our own print shop, to software, to hardware. This means you don’t need to worry about juggling different rental contracts and vendors, or struggling with equipment issues that arise when third-party rental equipment doesn’t sync properly. Our in-house experts manage equipment logistics, testing, and on-site support, ensuring printers, iPads, and routers arrive ready to go. With Expo Pass, you can be sure everything will work together smoothly, right out of the box! We pack and ship your equipment along with your custom badges and lanyards or other optional accessories.

Is Badge Printing Equipment Hard to Setup?

Our badge printing kits are designed to be plug-and-play so you can set them up fast on-site. In fact, most of our clients have their equipment setup and ready before their scheduled equipment check-in call. We also have easy-to-follow video tutorials if you need them, and dedicated and experienced staff on standby to guarantee your setup, check-in and badge printing run flawlessly.

How Do I Make a Custom Event Badge?

Use Expo Pass’ Badge Designer to customize the look and layout of your badge, no design experience required! Simply drag and drop your design elements, logos, and premade fields (such as attendee names and QR codes). Or, if you have a designer that prefers their own software, simply upload your final artwork and preview your badges!