Event Planning & Technology Insights
Practical guides, event tech insights, and product updates to help organizers streamline registration, on-site check-in, badge printing, lead capture, and attendee engagement. Expert advice for in-person, virtual, and hybrid events — plus, real-world examples from teams using Expo Pass.
Featured Guide
Badge Printing 101:
What Is On-Site Badge Printing?
Learn how on-site badge printing works, and how modern event teams are using it to speed up check-in, reduce lines, handle on-site registration, improve accuracy, and boost attendee experiences. From hardware to workflow best-practices, this guide covers everything you need to know before your next event.
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Latest Articles
How to Measure Event ROI: 8 Metrics That Actually Matter
Most event teams know their events are valuable, but proving it is another story. This guide breaks down 8 metrics that connect your events to real business outcomes, from revenue attribution and cost per lead to sales velocity and customer retention. Learn how to build a measurement framework, set up tracking before doors open, and present ROI data that gets executive buy-in.
Event Planning Checklist: The Only Template You’ll Need
Every successful event starts with a checklist. This phase-by-phase event planning checklist template walks you through goal-setting, venue and vendor selection, marketing, A/V and operations logistics, day-of execution, and post-event wrap-up so nothing falls through the cracks.
Creating a Run of Show Template for Events, Meetings, and Conferences
A well-built run of show is the difference between a calm event day and a chaotic one. We built a free 9-tab Excel template covering your minute-by-minute timeline, team contacts, cue sheet, load-in manifest, vendor schedule, contingency playbook, and post-event debrief. Here's what actually belongs in it, and why most templates fall short.
The 4 Reasons Event Timelines Fail Before Registration Opens
Most events don't fail on event day — they fail in the first 30 days of planning, when vendor deadlines, approval loops, and registration dependencies aren't mapped backward from launch. Here's how to build a timeline that surfaces those gaps before they become problems.
Event Budgets: How to Spend Smarter and Still Deliver
Planning an event on a budget in 2026 doesn't have to mean scaling back the experience. Here are 5 smart ways planners are adapting through venue strategy, sponsorship, event tech, AI-powered efficiency, and more.
The Best Ways to Reduce Event Check-In Lines Without Adding More Staff
Long event check-in lines don't always mean you need more staff. Here are the keys to reducing delays with smarter workflows, self-service options, connected registration data, and faster badge printing.
5 Easy Ways to Turn Attendance Tracking into Better Event Data
Event attendance tracking should do more than count who showed up. Here are 5 practical tips to help planners capture better session data, improve reporting, and get a clearer view of event ROI.
5 Tips for Seamless Event Registration: From Sign-Up to On-Site
From pre-event signups to on-site check-in, the best event registration software helps planners reduce friction, collect better data, and run smoother events. Here are 5 tips to get registration right.
How Event Teams Use Expo Pass
Stanford University Admit Weekend: On-Site Badge Printing and Improved Attendee Experience with Expo Pass
Learn how Stanford University used Expo Pass for on-site badge printing to simplify event operations and improve attendee experiences.
Florida Restaurant & Lodging Association: Stress-Free Check-In with Expo Pass
Discover how FRLA used Expo Pass for on-site badge printing to improve attendee check-ins and streamline their pre-event planning workflow.
Grundfos: Brewing Up Efficiency with Expo Pass
Find out why Grundfos chooses Expo Pass' onsite badge printing for a modern, sustainable solution that's in-line with the company’s forward-thinking approach.
Product Updates
Creating a Run of Show Template for Events, Meetings, and Conferences
A well-built run of show is the difference between a calm event day and a chaotic one. We built a free 9-tab Excel template covering your minute-by-minute timeline, team contacts, cue sheet, load-in manifest, vendor schedule, contingency playbook, and post-event debrief. Here's what actually belongs in it, and why most templates fall short.
Expo Pass Partners with RSVPify to Bring Seamless Badge Printing to More Events
At Expo Pass, we’re all about delivering flawless first impressions at your conferences and events with premium on-site badge printing...
Meet Your Event’s New and Improved Mobile App Experience from Expo Pass
Expo Pass has officially launched a brand-new upgrade to your event’s Mobile App! Our New Mobile App Experience offers greater flexibility...
Explore Event Technology
Built for Real-World Events
Whether you’re planning a large conference, trade show, corporate meeting, or hybrid event, the right event technology makes execution smoother and data more actionable. From registration and on-site badge printing to lead capture and attendance tracking, modern tools reduce friction for both attendees and organizers.
Explore our latest guides, case studies, and product updates, or learn more about Expo Pass event registration, check-in, and engagement solutions built for teams who value speed, flexibility, and simplicity.
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Event Registration Software
Success starts with
seamless registration.
Check-in & On-site Badge Printing
Check out how to check-in.
(Hint: it’s easy)