Event Planning & Technology Insights
Practical guides, event tech insights, and product updates to help organizers streamline registration, on-site check-in, badge printing, lead capture, and attendee engagement. Expert advice for in-person, virtual, and hybrid events — plus, real-world examples from teams using Expo Pass.
Featured Guide
Badge Printing 101:
What Is On-Site Badge Printing?
Learn how on-site badge printing works, and how modern event teams are using it to speed up check-in, reduce lines, handle on-site registration, improve accuracy, and boost attendee experiences. From hardware to workflow best-practices, this guide covers everything you need to know before your next event.
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Latest Articles
Event Registration Software: Complete Guide to Online Registration for Events
Event registration software handles everything from attendee signups and payment processing to automated confirmations and attendee management. This complete guide covers the features every event registration platform needs, how to evaluate your options, step-by-step setup instructions, and common mistakes to avoid. Whether you're planning a 200-person summit or a 10,000-attendee trade show, learn how to choose registration software that connects seamlessly to check-in, badge printing, and post-event reporting.
Event Management Software: The Complete Guide for Modern Event Professionals
Event management software centralizes registration, on-site check-in, badge printing, mobile event apps, attendee engagement, and post-event analytics into one connected platform. This complete guide covers the core features every event management system needs, how to evaluate and compare the best event management software for your team, real-world use cases across conferences, trade shows, and corporate events, and what's shaping the event management platform landscape in 2026. Whether you're running a 200-person workshop or a 15,000-attendee trade show, this is your playbook for choosing the right event software.
What Is an Event Planner? Role, Skills & Day-to-Day Reality
What is an event planner? This guide breaks down the role, core skills like project management and communication, daily responsibilities across the event lifecycle, types of events planners work on, and how technology is changing the profession.
Symposium vs. Conference: What’s the Difference? (And How to Pick)
The terms "symposium" and "conference" get used interchangeably, but they describe different event formats. This guide breaks down the key differences in scope, size, format, and audience engagement so you can choose the right one for your next event.
How to Measure Event ROI: 8 Metrics That Actually Matter
Most event teams know their events are valuable, but proving it is another story. This guide breaks down 8 metrics that connect your events to real business outcomes, from revenue attribution and cost per lead to sales velocity and customer retention. Learn how to build a measurement framework, set up tracking before doors open, and present ROI data that gets executive buy-in.
Event Planning Checklist: The Only Template You’ll Need
Every successful event starts with a checklist. This phase-by-phase event planning checklist template walks you through goal-setting, venue and vendor selection, marketing, A/V and operations logistics, day-of execution, and post-event wrap-up so nothing falls through the cracks.
Creating a Run of Show Template for Events, Meetings, and Conferences
A well-built run of show is the difference between a calm event day and a chaotic one. We built a free 9-tab Excel template covering your minute-by-minute timeline, team contacts, cue sheet, load-in manifest, vendor schedule, contingency playbook, and post-event debrief. Here's what actually belongs in it, and why most templates fall short.
The 4 Reasons Event Timelines Fail Before Registration Opens
Most events don't fail on event day — they fail in the first 30 days of planning, when vendor deadlines, approval loops, and registration dependencies aren't mapped backward from launch. Here's how to build a timeline that surfaces those gaps before they become problems.
How Event Teams Use Expo Pass
Stanford University Admit Weekend: On-Site Badge Printing and Improved Attendee Experience with Expo Pass
Learn how Stanford University used Expo Pass for on-site badge printing to simplify event operations and improve attendee experiences.
Florida Restaurant & Lodging Association: Stress-Free Check-In with Expo Pass
Discover how FRLA used Expo Pass for on-site badge printing to improve attendee check-ins and streamline their pre-event planning workflow.
Grundfos: Brewing Up Efficiency with Expo Pass
Find out why Grundfos chooses Expo Pass' onsite badge printing for a modern, sustainable solution that's in-line with the company’s forward-thinking approach.
Product Updates
Creating a Run of Show Template for Events, Meetings, and Conferences
A well-built run of show is the difference between a calm event day and a chaotic one. We built a free 9-tab Excel template covering your minute-by-minute timeline, team contacts, cue sheet, load-in manifest, vendor schedule, contingency playbook, and post-event debrief. Here's what actually belongs in it, and why most templates fall short.
Expo Pass Partners with RSVPify to Bring Seamless Badge Printing to More Events
At Expo Pass, we’re all about delivering flawless first impressions at your conferences and events with premium on-site badge printing...
Meet Your Event’s New and Improved Mobile App Experience from Expo Pass
Expo Pass has officially launched a brand-new upgrade to your event’s Mobile App! Our New Mobile App Experience offers greater flexibility...
Explore Event Technology
Built for Real-World Events
Whether you’re planning a large conference, trade show, corporate meeting, or hybrid event, the right event technology makes execution smoother and data more actionable. From registration and on-site badge printing to lead capture and attendance tracking, modern tools reduce friction for both attendees and organizers.
Explore our latest guides, case studies, and product updates, or learn more about Expo Pass event registration, check-in, and engagement solutions built for teams who value speed, flexibility, and simplicity.
More ways to Expo Pass
Event Registration Software
Success starts with
seamless registration.
Check-in & On-site Badge Printing
Check out how to check-in.
(Hint: it’s easy)