In this article:
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This year’s Top 5 most-read articles for event planners and industry professionals
- Why topics like event technology, AI workflows, and on-site badge printing resonated in 2025
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Key takeaways from each piece, from must-have tools to best practices
Top Articles and Event Planning Resources (2025)
Another year is almost in the books, and we’re here to join the party of your year-end best-of lists 🎉
Today, we’re looking back on the Top Articles from 2025 that our fellow Event Planners loved most. Okay, okay. It may not be as exciting as Spotify Wrapped, but these articles were practical, helpful, sharable resources that saved time, streamlined event planning workflows, assisted in decisionmaking, opened up new ideas, introduced new tools, and improved attendee experiences.
These are the Top 5 most-loved Expo Pass event resource reads of 2025:
1. Badge Printing 101: What Is On-Site Badge Printing?
🔗 [Read the full article] → https://expopass.com/articles/badge-printing-101-what-is-on-site-badge-printing/
Why it topped the list:
This article became the definitive introduction for planners exploring modern conference check-in and on-site badge printing (often referred to as “on-demand badge printing”). Event Organizers these days are bombarded with marketing-speak and technical jargon, so this article was a breath of fresh air. It provides a straightforward and clear explanation of how on-site badge printing works, and why it creates a smoother, more reliable experience for attendees and planners.
What’s inside:
- Step-by-step overview of on-site conference badge printing
- Comparison of the different types of event name badge printing available
- Benefits including reduced lines, improved accuracy, and streamlined staffing
As on-site event badge printing continues to gain popularity and more planners see the benefits across events of all sizes, this article establishes itself as an essential guide and resource to getting started.
2. The Ultimate Guide to Event Tech 2025: Must-Have Tools for Organizers
🔗 [Read the full article] → https://expopass.com/articles/the-ultimate-guide-to-event-tech-2025-must-have-tools-for-organizers/
Why planners loved it:
Event technology is always changing and improving, and often it can be overwhelming to evaluate what’s necessary or worthwhile for your particular event. This guide takes a step back to break down what people even mean when they talk about “event tech,” and offer practical, reliable tips around the different event technology tools that can help real-world planners improve their events, whether they’re 100-person summits or 10,000-attendee conferences.
What the article includes:
- A clear breakdown of essential event tech categories
- Guidance on evaluating registration, check-in, mobile apps, badge printing, and analytics tools
- Real-world recommendations based on improving efficiency and attendee experience
Organizers like practical advice, especially when it comes to improving their planning process and event experiences. That’s why this article became a go-to reference for event planners in 2025.
3. The Ultimate Guide to Event Tech: Proven Trends vs. Tech Hype (2025)
🔗 [Read the full article] → https://expopass.com/articles/the-ultimate-guide-to-event-tech-proven-trends-vs-tech-hype-2025/
Why it stood out:
From AI to VR, event planners are no strangers to shiny new tools and promising tech ideas competing for their attention. But how do we distinguish meaningful innovation from the overhyped fluff? This article provides a balanced perspective, focusing on event tech trends that real-world organizers can actually use (and rating them on our Hype Meter).
What it highlights:
- Which event technology trends are delivering measurable value
- What emerging event tech still needs maturity
- How event organizers can evaluate solutions before investing
Runner-Up (Related): The Latest Event Industry Trends: Fall 2025 Edition
🔗 https://expopass.com/articles/the-latest-event-industry-trends-fall-2025-edition/
Maybe it didn’t get a fair shot at the Best-Of List since it was released so late in the year, but this trends update quickly gained traction thanks to its timely insights on attendee expectations, sustainability priorities, and AI’s growing influence. It’s definitely also worth checking out if you missed it.
4. 5 AI Prompts Every Event Organizer Should Be Using Right Now
🔗 [Read the full article] → https://expopass.com/articles/5-ai-prompts-every-event-organizer-should-be-using-right-now/
Why it resonated with planners:
It seemed like AI was everywhere and on everyone’s mind in 2025. But for a lot of event planners, how to actually implement AI into their workflows was still a bit of a mystery. This article offers actionable prompts that organizers can use immediately and see real-world efficiency gains, without a learning curve or extra setups.
What the article delivers:
- Simple prompts for planning workflows, scheduling, marketing, and attendee engagement
- Realistic examples showing how AI can support daily tasks
- A foundation for building more efficient processes in 2026
For event planners and teams looking to streamline operations, this article offers practical AI prompts with pro follow-up tips.
5. Badge Printing 101: How to Design the Perfect Event Badge
🔗 [Read the full article] → https://expopass.com/articles/badge-printing-101-how-to-design-the-perfect-event-badge/
Why event pros tuned in:
Badge design is universal across events, and organizers know the key role that badges play in terms of aesthetics, functionality, and delivering on their branding goals. This article helps break down the keys to unlocking quality badge design with clarity and confidence, for both pre-printed name badges and on-site event badge printing solutions.
What the article covers:
- Key principles for layout, hierarchy, and readability
- Recommended placement for names, roles, logos, QR codes, and sponsors
- Professional badge design templates for download
Event badges nowadays are so much more than simple nametags, they’re billboards for your event, brand, and sponsors, as well as functional tools for lead capture, session attendance tracking, and CE/CEU credits.
Right: Expo Pass check-in equipment at the NCEO Annual Conference
Closing Thoughts: Why These Were the Top Event Planning Resource Articles of 2025
These favorites show event organizers continuing to push for efficiency, polish, and improving attendee experiences. They’re also on the lookout for real-world solutions to elevate their conferences and events, like on-site badge printing, along with practical tips for integrating new event technologies, from AI tools, to mobile event apps.
As we head into 2026, Expo Pass will continue to provide insights, tools, and guidance designed to help improve the event planning process, deliver impactful attendee experiences, and make organizers’ lives a little easier 🥂.
