On-site Event Badge Printers

Q: What Equipment Do I Need For On-site Badge Printing?

Our all-in-one badge printing kits come with everything you need to set up on-demand badges at your event, including iPad kiosks, Zebra printers, and network redundant routers. Expo Pass is the only on-site badge printing provider that fully owns the badge experience – from our own print shop, to software, to hardware. This means you don’t need to worry about juggling different rental contracts and vendors, or struggling with equipment issues that arise when third-party badge printing machines don’t sync with your registration or printing software properly. Our in-house experts manage equipment logistics, testing, and on-site support, ensuring the Zebra badge printers, iPads, and routers arrive ready to go. With Expo Pass, you can be sure everything will work together smoothly, right out of the box! We pack and ship your hardware along with your custom badges and lanyards or other optional accessories.

Q: Is Badge Printing Equipment Hard to Setup?

Our Zebra badge printing kits are designed to be plug-and-play so you can set them up fast on-site. In fact, most of our clients have their badge printer machines and check-in kiosks set up and ready before their scheduled equipment check-in call. We also have easy-to-follow video tutorials if you need them, and dedicated and experienced staff on standby to guarantee your setup, check-in and badge printing run flawlessly.

Q: How Do I Make a Custom Event Badge?

Use Expo Pass’ Badge Designer to customize your badge’s layout, ready for Zebra badge printing on our badge printer machines. Drag and drop design elements, logos, and fields (like attendee names or QR codes). Or upload custom artwork for a print-perfect preview—either way, your badges are ready for fast, professional on-site printing.

Event Badge Printers & On-site Check-In

Get premium on-site conference name badges printed on-demand using high-quality badge printer machines and industry-trusted Zebra badge printing technology. Pair with Expo Pass’ trusted badge printing software and event management tools for stress-free check-in and effortless same-day registration.

4.8/5 based on 235 reviews

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Your event is unique, and we’re here to help make it a success! Tell us about what you’re planning, so we can provide the best solutions for your needs:

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What type of event are you planning?

How many attendees do you expect?

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Event Registration Onsite Badge Printing & Check-in Lead Capture Attendance Tracking Virtual/Hybrid Software Event Mobile App Pre-Printed Badges

“Expo Pass is the most user-friendly and intuitive event management platform we have used. It is robust yet approachable.”

– Chris T., CEO

Custom on-site event badges, attendees at conference with badges, on-site check-in iPad kiosk Expo Pass

On-site badge printing, name badge being printed

Custom Event Badges

Your badge. Your way. No delay.

Full-color custom event badges to match your brand, available in 4x6 or 4x3 with multiple notch options, plus QR codes for easy badge scanning, all printed instantly using Zebra badge printers as part of our professional badge printer machine and software setup.

Event Badge Designer

Design a badge that fits your brand.

Use our drag-and-drop Badge Designer to quickly create beautiful designs compatible with our badge printer machines. Customize attendee fields and designs for different registration types, all optimized for smooth Zebra badge printing.

On-site Check-in Kiosks

Check out how you check-in.

Customize your check-in kiosk to feature your event branding and sponsors, support on-site registrations and info changes, and even collect payments, all seamlessly integrated with on-site badge printer machines for fast, on-demand Zebra badge printing.

On-site, done right.

Deliver a fast and professional check-in experience with Expo Pass on-demand badge printing powered by our seamless software, easy-to-use badge printer machines and reliable Zebra badge printing hardware.

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On-Demand Badge Printing

Tap, Print, Go!

Skip the event badge-sorting scramble! On-demand badge printing saves you time and money. Our badge printer machines, featuring trusted Zebra badge printing, eliminate the need for pre-event sorting, reduce staffing needs, and print only what you need, when you need it.

All-in-One Badge Printing Kits

Everything delivered straight to you.

Forget the vendor juggling act! Our all-in-one badge printing kits include Zebra badge printing hardware and fully configured badge printer machines that work seamlessly with our badge printing software. Set up is fast and easy on-site with no worries about third-party equipment compatibility.

What Expo Pass customers have to say.

“Equipment was so easy to install. Attendees loved the badges and quick registration process. Will definitely be using them for future events!”

– Madison C., Event Manager

“Expo Pass has been a game-changer for our events! The streamlined check-in process has been a breath of fresh air, and our attendees have raved about how quick and easy it is.”

– Jamie B., VP

“Our attendees were impressed by the fact they could print their badges onsite. No need to have hundreds of plastic badges on large tables. We used 3 iPads and 2 printers and it looked really nice and professional.”

– Francois F., Head of Global Events

Real-time Analytics

Accurate data. Better Analytics.

Capture real-time attendee metrics, detailed session data, customized feedback and insights to optimize your event.

In-House Support

Dedicated support when you need it.

Our support team is here for you at every stage of your event journey. From onboarding to post-event reporting, we’re committed to your success.

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FAQs

How does on-site badge printing and event check in work?

On-site badge printing and check-in software streamlines your event check-in and registration. Attendees check in at iPad kiosks or register on-site, and can also update their info if needed. With just a tap, their badge prints instantly on our Zebra badge printer machines, which use thermal technology so there’s no ink, no mess, just seamless on-demand printing.

What Equipment Do I Need For On-site Badge Printing?

Our all-in-one badge printing kits come with everything you need to set up on-demand badges at your event, including iPad kiosks, Zebra printers, and network redundant routers. Expo Pass is the only on-site badge printing provider that fully owns the badge experience – from our own print shop, to software, to hardware. This means you don’t need to worry about juggling different rental contracts and vendors, or struggling with equipment issues that arise when third-party badge printing machines don’t sync with your registration or printing software properly. Our in-house experts manage equipment logistics, testing, and on-site support, ensuring the Zebra badge printers, iPads, and routers arrive ready to go. With Expo Pass, you can be sure everything will work together smoothly, right out of the box! We pack and ship your hardware along with your custom badges and lanyards or other optional accessories.

Is Badge Printing Equipment Hard to Setup?

Our Zebra badge printing kits are designed to be plug-and-play so you can set them up fast on-site. In fact, most of our clients have their badge printer machines and check-in kiosks set up and ready before their scheduled equipment check-in call. We also have easy-to-follow video tutorials if you need them, and dedicated and experienced staff on standby to guarantee your setup, check-in and badge printing run flawlessly.

How Do I Make a Custom Event Badge?

Use Expo Pass’ Badge Designer to customize your badge’s layout, ready for Zebra badge printing on our badge printer machines. Drag and drop design elements, logos, and fields (like attendee names or QR codes). Or upload custom artwork for a print-perfect preview—either way, your badges are ready for fast, professional on-site printing.

On-site Event Badge Printers

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Event Technology Trusted By

Your badge. Your way. No delay.

Design a badge that fits your brand.

Check out how you check-in.

On-site, done right.

Tap, Print, Go!

Everything delivered straight to you.

What Expo Pass customers have to say.

Accurate data. Better Analytics.

Dedicated support when you need it.

FAQs

Ready to transform your event?